Description Board of Park Commission January 20, 2010
Date 01/20/2010 Location Board of Park Commission
Time Speaker Note
5:00:50 PM Chair Carol Collins I. Called to Order. Present were Board Members Kelli Stanley, Deb Kane, Bill Walton, Rick Fink, Jack Clarkson and Carol Collins, Open Lands Coordinator Mike Harris, Recording Secretary Crystal Turner, and Bob Farrington of FOR Parks.
5:01:13 PM Chair Carol Collins II. There was no Public Comment on Items not on the Agenda.
5:01:22 PM Chair Carol Collins III. Approval of Minutes from December 16, 2009
5:01:28 PM Jack Clarkson I would move that we approve.
5:01:31 PM Bill Walton Second
5:01:40 PM Motion passed unanimously.
5:02:03 PM Chair Carol Collins Correction to the minutes at timestamp 6:08:56 the word "on" should be "one." Crystal will correct it before putting it on the website.
5:02:36 PM Chair Carol Collins IV. Public Hearings Regarding the Following Action Items: Election of Chair, Vice-Chair and Secretary
5:02:56 PM Carol discussed Jill Wilkinson's resignation.
5:03:38 PM Mike Harris, Open Lands Coordinator Explained what he told Jill regarding her not needing to resign if this was just for a semester and the Board is ok with that. Jill was fine with that. She should be done by May. Let's ask her to let us know if she agrees to that - Mike had the email and read it into the record: "Just a semester. I'll be back in May."
5:05:03 PM The Board acknowledged Jill's absence through May and will not ask her to resign or ask the County Commission to advertise her seat as a vacancy.
5:08:42 PM Jack Clarkson Questioned if we use Robert's Rules of Order to elect the chairman, vice-chair, etc... Explanation of what would normally happen. Is there anyone interested in serving as vice-chair other than Jill? Deb Kane said she was interested. Is there anyone other than Carol that would like to be the chairperson? No one stated anything. I move to appoint Rick Fink for Secretary, Deb Kane for Vice Chair and Carol Collins for Chair.
5:14:47 PM Bill Walton Second
5:14:57 PM Motion passed unanimously.
5:15:22 PM Chair Carol Collins Approval of Resolution #BPC2010-001 adopting the Dinosaur Playground Rules
5:15:41 PM Bob Farrington, FOR Parks President Didn't see any changes from the last time - we are perfectly happy with the way they are.
5:16:38 PM Chair Carol Collins I'd entertain a motion to adopt Resolution #BPC2010-001 adopting the Dinosaur Playground Rules.
5:16:53 PM Rick Fink So moved.
5:16:54 PM Bill Walton Second
5:17:00 PM Board discussion regarding 9-1-1 being written as such, and not just as 911. Most agreed it was universal.
5:17:40 PM Motion passed unanimously.
5:18:00 PM Chair Carol Collins Approval of Resolution #BPC2010-002 Finalizing Three Plaques to be Placed on Bridge at the Regional Park
5:18:18 PM Discussion regarding the language.
5:18:50 PM Chair Carol Collins I'd entertain a motion for approval of Resolution #BPC2010-002.
5:18:57 PM Jack Clarkson I would make that motion.
5:19:01 PM Rick Fink Second
5:19:05 PM Board discussion regarding Gallatin Valley Land Trust's agreement with our suggested changes at the last meeting, typos in the resolutions and the resolutions being out of order for approval. The Naming Policy would need to be done first since the "donated plaques" resolution states that the Board adopted the Naming Policy via resolution.
5:21:44 PM Rick Fink Withdrew his second.
5:21:49 PM Jack Clarkson Withdrew his motion.
5:21:56 PM Chair Carol Collins Approval of Resolution #BPC2010-002 Amending the Park Naming policy by Replacing the word "significant" with the word "substantial." Carol explained that the word should have been "substantial" throughout the document. Jack agreed that the resolution provides the definition of both.
5:23:55 PM Deb Kane I make a motion we adopt Resolution #BPC2010-002 as discussed.
5:24:07 PM Jack Clarkson Second
5:24:14 PM Motion passed unanimously.
5:24:30 PM Chair Carol Collins Approval of Resolution #BPC2010-003 Finalizing Three Plaques to be Placed on Bridge at the Regional Park
5:25:11 PM Jack Clarkson I will reiterate and remake my motion to approve Resolution #BPC2010-003.
5:25:26 PM Rick Fink Second
5:25:32 PM Motion passed unanimously.
5:25:48 PM Chair Carol Collins Discussion and Decision Regarding Accepting a Donated Flag Pole by the Gallatin County Republican Women to be Placed at the Regional Park
5:26:05 PM Jack Clarkson Updated the Board that the Gallatin County Republican Women started a campaign after the explosion on Main Street to replace all the flags put out on the street by the Legion. Their goal was to raise $3,000 and they wound up raising $8,000.
5:29:08 PM Board discussion including comments of powering the light to shine on the flag in the dark by solar. Discussion regarding how often the flags will need replaced and who will pay the replacement costs.
5:34:56 PM Jack Clarkson Since I'm an advocate of the project I tried to stay neutral here, but I'd be more than happy to accept this generous offer to put an American flag on the Regional Park grounds in an appropriate location.
5:35:11 PM Rick Fink Second
5:35:15 PM Board clarification that we are only accepting the donated flag pole from the Gallatin County Republican Women as of right now.
5:35:41 PM Motion passed unanimously.
5:35:51 PM Chair Carol Collins Discussion and Decision Regarding Picking Up After Dogs in County Parks, Including Understanding/Direction for Posting Future Signs
5:36:12 PM Carol had requested this item be on the agenda. Mike Harris stated the Board increased the littering policy fine for not picking up after their dogs. It hasn't been posted yet. He was working on a sign that wanted to add that if people didn't start picking up after their dogs, dogs may not be allowed in the parks anymore. Posting a sign is an administrative thing - it helps to enforce rules. Deb Kane would like to add the words "on and off trail" because so many people think when their dog is off the trail that it's acceptable to leave poop. Jack Clarkson questioned if in the general sense, is there any perception that we could call more attention to the doggy bags provided and possibly provide a larger receptacle to toss the waste in. Bob Farrington stated that he noticed a lot this past summer that many
people park in the Dinosaur Playground area and then take their dogs into the park and they're not using the playground at all. He suggested that another trash can in that parking lot be installed (away from the playground) to encourage those dog users to use it on their way back to the parking lot. Discussion regarding banning loose dogs in the parks all together.
5:48:00 PM Deb Kane I make a motion that we have Mike put up two signs at the dog park with the wording that he emailed to us, with the addition of "on trail and off trail."
5:48:22 PM Bill Walton Second
5:48:27 PM Motion passed unanimously.
5:48:59 PM Chair Carol Collins V. Discussion Items - Update Regarding Dedication of Dinosaur Playground
5:49:16 PM Mike Harris, Open Lands Coordinator There were some volunteers who have felt slighted about dedicating the Dinosaur Playground to Bob Farrington and asked if the Dinosaur Playground just be dedicated to FOR Parks in general.
5:49:51 PM Bob Farrington FOR Parks President The name of FOR Parks will be changed to Gallatin Friends of Regional (FOR) Parks because FOR Parks is already a nationally recognized name that must be registered.
5:51:02 PM Board asked for this discussion and decision to be on the next agenda. Jack Clarkson asked Bob for his expertise on dedicating this to FOR Parks. Rick Fink asked for suggested language for the next meeting for this dedication.
5:53:38 PM Chair Carol Collins Review of BOPC Claims, Expenditure Report and/or Credit Card Statement
5:54:42 PM Mike Harris, Open Lands Coordinator Distributed a budget packet and explained each page. Cash in operations is $41,626. More money will come in this year from MDOT for purchasing that land to widen Valley Center Road. It was about $28,000.
6:02:00 PM Bill Walton asked if the Board received any money from the YMCA purchase. Mike answered yes, one dollar per year for ten years. Bill asked if we have sent them anything saying they haven't taken care of their part of the property. Mike said yes, he has sent notice three times. Carol requested copies of those notices next month.
6:04:38 PM Chair Carol Collins VI. Other: General Park/Subdivision Updates
6:04:52 PM Mike Harris, Open Lands Coordinator Nothing else besides what he mentioned in the budget report.
6:04:58 PM Chair Carol Collins Subcommittee Reports
6:05:05 PM Mike Harris toured the new bathrooms with Bob Farrington at the City of Bozeman's Kirk Park. They cost roughly $120,000. Port-a-potties are working pretty good and they are very inexpensive. We do have water hookups and Bob and Mike have discussed adding somewhere to wash your hands and possibly a drinking fountain. Jack asked if the Board would have to pay any impact fees to connect to water. Mike responded that impact fees are based on the size of the line you install.
6:11:11 PM Bill Walton stated he does not have any updates for the Lion's Club 4th of July committee yet - issues are still parking, power, handicap accessibility and seating arrangements.
6:12:33 PM Rick Fink stated the Interconnect Committee used the precinct boundaries. Explained the timeline for the individual area meetings, presentations to the Planning Board, Board of Park Commission and County Commission. The committee's next retreat is April 17th.
6:17:28 PM Chair Carol Collins No Chair Report
6:17:43 PM Jack Clarkson Asked if there is something the Board is supposed to be at tomorrow. Mike said yes, the Town Hall meeting is tomorrow night at 6PM in the Community Room.
6:20:17 PM Chair Carol Collins VII. Set Agenda, Meeting Time and Location
6:20:19 PM Chair Carol Collins VIII. Adjournment
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